Administrative Assistant

Job Description

Founded in 1972, CEP Forensic Inc. has 10 offices across Canada and employs over 200 professionals. At our core, you will find a diverse and passionate team united by a singular purpose to uncover the truth, every single time. Our Values of Trust, Caring, Excellence, and Adaptability, aren’t just words on paper, they are the foundational pillars that guide our every action and decision.

We're looking for an Administrative Assistant to join our awesome team in Edmonton, AB, who will play an important role in supporting our business operations in many ways. With a special eye for details and exceptional customer services skills this person works with professional teams and provide accurate and timely administrative support.

Essential Job Functions

• Assist professional team in creating, editing, formatting, reviewing, compiling, managing documents such as, letters, emails, memos, reports, etc.
• Perform general office duties such as scanning, photocopying, filing, etc. Co-ordinate the sending and receiving of all mail and shipments. Apply appropriate due diligence ensuring accuracy.
• Administer expense accounts and staff schedules. Enter expenses into projects as necessary (subcontract fees, storage fees, etc.). Invoice clients according to respective agreements and follow up. Administer customer contact information and other details.
• Open new mandates in Company systems such as Salesforce and Dayforce, create electronic folder on server, and physical folders as necessary.
• Administer storage of samples and evidence in a retrievable manner and maintain inventory, as and when required.
• Keep and maintain track of ongoing work of professional team. Contact clients for missing information pertaining to a project as required.
• Digitize documentation, administer office supplies, maintain office equipment and office premises. Ensure safe storage of project related materials and parts.
• Assist in contracts for building suppliers (shredding, garbage pickup, office cleaners etc.).
• Book travel and accommodation requests when necessary.
• Receive, track response, and distribute information and documents as appropriate and manage the keep the data and documents folders up to date.
• Consistently demonstrate excellent judgment and unwavering integrity through protecting the confidentiality of all sensitive correspondence and information.
• Ensure that all interactions within and between the organization and others are accomplished in timely, accurate and professional manner.
• Perform any other ad-hoc tasks assigned by the leadership.

Position Requirements

Education

• Office Administration Diploma or equivalent combination of education and experience
• Report writing and editing experience

Experience

• Minimum 2 years' experience in a similar role.
• Advanced level of MS Office skills.
• Experience of Salesforce (CRM) is certainly an asset.

Key Skills

• English (expert/native skills)
• Proven ability to handle confidential information with discretion and exercise good judgment in a variety of situations.
• A resourceful and proactive team-player with strong interpersonal, communication, planning, organizing, coordination, and time management skills.
• Exceptional report writing and editing skills
• Excellent customer services skill.
• Understanding of cross-functional processes and workflows.
• Upbeat and positive temperament with resilience and adaptability.
• If you are proud of your administrative skills and have passion to work in forensic engineering sector, and like what you just read, we would love to talk to you.