Administrative Assistant/Scheduler

Job Description

Right at Home Canada Fraser Valley is part of an international family of over 550 Care Offices around the globe. We provide a full suite of both non-medical and medical care, products and services to older adults and disabled adults who want to continue to live independently, wherever home is for them.

Right at Home is currently seeking a part time Administrative Assistant/Scheduler to become part of our team in our Abbotsford office. This position is 25 hrs/wk and requires working either a Saturday or Sunday.

The Administrative Assistant/Scheduler is responsible for service inquiries, scheduling employees and maintains scheduling information and data as required. Our company is growth focused and looking for a passionate individual who takes initiative, looks at challenges as opportunities and always follows through.

Duties And Responsibilities

Answer telephone and respond to client inquiries regarding services provided an input in CMS
Respond promptly and courteously to all clients calls
Assist and ensure all client and staff onboarding documents are uploaded in software
Schedule employees for care and service based on the client's needs
Notify clients and employees regarding initial and ongoing schedules
Fill vacant shifts and monitor caregiver hours
Track and maintain all employee leaves
Monitor scheduling conflicts and urgent changes
Reconcile caregiver hours against client billing
Verify overtime, stat holidays, and mileage
Schedule and conduct caregiver orientation and set up training needs
Match credit card receipts to monthly statements in Excel
Work as a Health Care Provide in needed
Manage office and caregiver supply inventory

Education/Experience Requirements:

Secondary school diploma. Completion of a recognized program, such as the HCA/PSW/MOA would be an asset
Experience in home care, health care or senior-related industry an asset
Must possess a valid driver's license and have a reliable car
Proficiency with computers, learning new software and Microsoft Office (Outlook, Word, Excel)

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to Right at Home Canada.