Administrative Assistant

Job Description

Job Description

Job Description

Salary: $20.00 - $23.00 per hour

ABOUT US
At Talbot & Associates (T&A), were not your typical accounting firm. Founded right here in Manitoba in 1991, weve been making numbers look good and making clients smile for over 30 years. Since 2019, weve proudly held our spot on the Top 3 Accounting Firms in Winnipeg list byThree Best Rated.Were a bilingual (French/English) team of 90+ amazing humans who treat each other like family, share knowledge generously, and believe work should be rewardingandenjoyable. We take pride in helping our team members live their dreams, whether thats advancing in their career, developing new skills, or simply enjoying life outside of work.

Were excited to welcome a motivated and experienced Administrative Assistantto our team in afull-time, temporary role from January to mid-May 2026. In this role, youll be the heartbeat that keeps our operations running smoothly. From managing the little details that keep the office humming, to supporting multiple departments and ensuring our communications land just right, youll be the go-to for making sure things flow with ease.

Were looking for someone highly organized, adaptable, and able to juggle priorities like a pro. Youll work closely with our leadership team and staff, so strong communication skills, a cheerful attitude, and a love of teamwork are must-haves. When things get especially busy, we work together to keep everything moving. That means well need your flexibility during peak seasons, particularly in March and April, when extra hours may be required.

WHAT WE OFFER

We believe great work deserves great rewards. Heres what you can look forward to:

• A real voice where your ideas matter, and your impact will be felt.
• Ongoing learning and career growth with tuition and course reimbursements.
• Flexibility to accommodate special work hour arrangements, because balance matters.
• A work culture built on trust, support, and fun. We celebrate wins, help each other, and enjoy social events together.

WHO YOU ARE

Youre a warm, organized, and detail-driven professional who takes pride in helping others succeed. You bring energy, focus, and a can-do attitude to everything you do.

• A natural communicator, clear, professional, and friendly, in both writing and speech.
• Highly organized with the ability to manage priorities and meet tight deadlines.
• Meticulous with details and proactive in problem-solving.
• A collaborative team player who builds positive relationships with colleagues and clients alike.
• Discreet, trustworthy, and respectful when handling confidential information.

WHAT YOULL BRING

• Previous administrative or office support experience, ideally in a professional services setting.
• Strong knowledge of office procedures and best practices to keep things running smoothly.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ease with learning new systems.
• Excellent judgment, reasoning, and decision-making skills. You know how to anticipate needs before they arise.
  
• Bilingualism (French/English) is considered a strong asset, but not required.
  

WHAT YOULL DO

• Provide comprehensive administrative support to all departmental team members.
• Prepare, review, and format documents, reports, and correspondence for the management team.
• Professionally receive and screen inbound calls, emails, and client inquiries.
• Support billing, invoicing, and accounts receivable processes.
• Review, process, and distribute incoming and outgoing mail.
• Manage daily calendars and appointments for partners, management, and other team members.
• Monitor and maintain office supply inventory; place orders as needed.
• Perform other relevant duties as assigned.

At T&A, we believe in rolling up our sleeves together, sharing laughs between deadlines, and celebrating each others wins (big and small). Were looking for someone who isnt just skilled on paper but who feels right at home with us, a teammate who values connection, collaboration, and community. If youre the kind of person who thrives in a supportive environment, loves being part of a team that truly cares, and can bring both professionalism and personality to the table, then we would love to hear from you!