Corporate Services Administrative Assistant

Job Description

Our client, a highly respected international business law firm, is seeking a Legal Assistant to join their Calgary team. This opportunity is ideal for someone who takes pride and ownership in their work and is committed to delivering exceptional client service. The firm offers stimulating work, continuous learning and development opportunities, as well as a competitive compensation and benefits package.

Position Overview

The successful candidate will support the Corporate Services department. The role involves managing a high volume of work with tight turnaround times.

Key Responsibilities

• Maintain and update corporate minute books and related documentation.
• Proofread and quality-check documents to ensure compliance with procedures and standards.
• Organize and maintain files and ensure proper filing/scanning of all documents to ensure they are easily retrievable by principals, file/scan all paper or electronic correspondence/records into the firm's document management system.
• Track important dates and deadlines.
• Reconcile invoices and manage monthly expense processing.
• Respond to general inquiries regarding the location of minute books and responsibilities of team members.
• Scan and upload corporate documents into the firm's database.
• Draft and print share certificates.
• Generate share registers, director and officer registers, and shareholder transfer ledgers (subject to accurate documentation being included in the minute books).
• Participate in special projects and initiatives as assigned.

Qualifications and Attributes

• Completion or current enrollment in a recognized paralegal or legal assistant program is considered an asset.
• Strong attention to detail and excellent judgment and decision making skills.
• High level of initiative and strong organizational and project management and leadership skills.
• Effective interpersonal skills and a collaborative mindset.
• Excellent time management with the ability to prioritize tasks in a fast-paced environment.
• Clear and professional communication skills, both written and verbal.
• Ability to work independently and collaboratively within a team setting.
• Willingness and flexibility to work overtime when needed.

This is a unique opportunity to join a top-tier law firm that values excellence, teamwork, and professional growth.

If you're ready for your next challenge in a top-tier legal environment, we'd love to hear from you! Please send your resume in confidence to Shona Tischner at .

At Urban Legal Recruitment, we ensure complete discretion and confidentiality. We thank all applicants for their interest; however, only those selected for an interview will be contacted.