Executive Assistant

Job Description

Reports to: President

Location: Hamilton, ON

Are you looking for a challenging and rewarding role with a company committed to advancing both people and technology?

Adventec is a vertically integrated Tier II supplier serving established and emerging industries, including automotive, EV battery, and alternative energy solutions. We deliver advanced, value-added support to our customers through product design, process development, tooling, and high-volume production.

Founded in 2000, Adventec continues to pioneer new processes and technologies. As an Executive Assistant / Business CI Analyst, you'll work closely with our President and senior leadership team, playing a key role in driving efficiency, innovation, and cultural engagement across the organization.

At Adventec, we are building a better world, starting with an inclusive, diverse, and sustainable workplace. We celebrate different perspectives and experiences, ensuring our team reflects the communities we serve. This is an exciting time to be part of our industry. Join us and help shape a future where everyone thrives.

Provide confidential executive-level support to the President and senior leadership.

Manage the President's calendar, travel, and communications.

Prepare and edit high-quality reports, presentations, and correspondence.

Record, distribute, and track follow-up from management meetings.

Research and analyze data to prepare executive summaries, reports, and recommendations.

Manage calls and correspondence on behalf of the President.

Chair a cross-functional CI committee; triage and coordinate employee-submitted CI ideas.

Track and report progress on strategic initiatives using project management tools.

Compile and analyze KPI data from across the business, providing insights and recommendations.

Support project-based work across departments to drive efficiency and results.

Partner with HR to coordinate employee events, luncheons, and communications.

Develop and publish a monthly employee newsletter and digital updates.

Participate in social committee activities to strengthen morale and engagement.

Coordinate and complete responses to RFIs and proposals.

Maintain databases for sales activity, KPIs, and business development tracking.

Research and coordinate participation in tradeshows and industry events.

Manage social media strategy and content, ensuring timely updates across platforms (LinkedIn, website, etc.).

Support the development of marketing materials with internal and external partners.

Highly intelligent, entrepreneurial mindset.

Strong written and verbal communication skills.

High energy, highly organized, and comfortable multitasking.

Professional, trustworthy, and discreet.

Leadership skills with the ability to achieve results through others.

Strong research, analysis, and problem-solving abilities.

Polished and professional appearance and demeanour.

Education:

Engineering degree, BA Marketing, MBA, or a relevant combination of education and experience.

This role is ideal for someone who thrives in a fast-paced environment, enjoys both strategic and hands-on responsibilities, and wants to grow with a company shaping the future of automotive and energy solutions.

Adventec is committed to employment equality. We provide equal opportunity to all qualified applicants without regard to class, race, color, religion, sex, sexual orientation, gender identity or expression, national or ethnic origin, marital status, disability, or any other classification protected by law. We strongly believe that fostering the inclusion and representation of equity-seeking individuals will strengthen the Adventec team and enable us to better meet the needs of our diverse communities.

Adventec is committed to creating an inclusive and accessible workplace for all individuals. If you require accommodation during the recruitment or interview process, please email