Fleet/Office Administrator

Job Description

WHATS IN IT FOR YOU, YOU ASK?

• Part of a FAMILY
• FUN-LOVING, POSITIVE and ENCOURAGING atmosphere.
• CELEBRATE in Company Events (Pizza lunches, Cake, Birthdays, Anniversaries, spirit wear, contests etc.)
• Canada's #1 LEADER in our Industry – proudly serving our customer's needs since 1992
• COMPANY PAID BENEFITS, 3 WEEKS vacation, PAID time-off, on-site parking, CASUAL DRESS ATTIRE

WHO WE ARE:

Acorn is a fun and friendly environment where your work here matters. We pride ourselves in the care we give to support all of our customer's needs

Acorn Stairlifts Canada Inc, has become the leader in our industry. We are the largest supplier of stairlifts sold directly to our clients, and are the largest independent straight stairlifts manufacturer of the world. The key to our success is simple. We utilize Hi-tech systems and processes to ensure a simple to use, yet high quality product is produced.

WHAT WE'RE SEEKING:

We're seeking to hire a Facilities Administrator to work at our office in Burlington from Monday to Friday 8:30am-5:00pm.

The Facilities Administrator will report into the Operations Department. This role will assist all company departments with travel arrangements, company purchases and rentals, vendors, and all other assigned administrative tasks.

WHAT YOU'LL BE DOING:

• Provide administrative support to all office facilities, including all three offices in Canada.
• Monitor office supply levels and place orders with vendors to and maintain supplies for the offices and warehouse.
• Oversee the Company's fleet of vehicles across Canada
• Schedule vehicle service and maintain the vehicle data base and files
• Maintain insurance coverage for the fleet across Canada
• Book vehicle rentals as required
• Make travel arrangements; flights, hotels and ferry bookings for employees
• Communicate travel itineraries to employees and the scheduling team
• Answer and direct reception calls
• Occasional local travel using Company vehicle
• Reconciliation of credit card purchases and expense reports weekly/monthly
• Complete progress piece work information for payroll purposes
• Manage storage facilities including changes, additions, cancellations, and internal information updates
• Maintain the technician training binders and provide copies when required
• Other duties as assigned

WHAT YOU HAVE:

• An outstanding personality and positive attitude
• Ability to work well independently and with a team
• Demonstrated organizational and time management skills
• Ability to follow guidelines and strong attention to detail
• Ability to prioritize and multi-task while adapting in a fast-paced work environment
• Ability to recognize and anticipate problems, and gather and analyze the information necessary to resolve those problems

QUALIFICATIONS:

• College diploma with emphasis on Administration
• Valid Driver's License (Class G)
• Clear Criminal Background Check and Driver's Abstract
• Previous experience with expense reconciliation
• Previous experience planning travel arrangements/scheduling itineraries
• Previous experience with handling a fleet of vehicles
• Proficient in Microsoft Office Suite: Word, Excel
• Experience with web-based applications
• Excellent verbal and written communication skills

Our Company is an equal opportunity employer. We are committed to compliance with all applicable legislation to provide accommodations where necessary for applicants with disabilities. Please advise us at any point during our process if you require accommodation. We thank everyone for their application; however, only selected applicants will be contacted.

Job Type: Full-time

Pay: $50,000.00-$55,000.00 per year

Benefits:

• Casual dress
• Company events
• Dental care
• Extended health care
• On-site parking
• Vision care

Ability to commute/relocate:

• Burlington, ON: reliably commute or plan to relocate before starting work (preferred)

Application question(s):

• Can you provide a clear criminal back ground and Driver's Abstract?

Experience:

• Administrative: 2 years (preferred)
• Fleet & Insurance Management: 3 years (preferred)

Work Location: In person