Human Resources Coordinator

Job Description

Job Description

Job Description

Human Resources Coordinator – Onsite – Montreal

Aspire Software is seeking a driven, detail-oriented, and proactive Human Resources Coordinator to join our growing People team!

This is a fully onsite role based in our Montreal office and requires daily, in-person presence. This role is ideal for someone who thrives in a fast-paced, decentralized environment, takes ownership without being asked, and is energized by building strong, compliant HR operations across both the United States and Canada. You will play a critical role in supporting employees and leaders while ensuring our people practices are compliant, scalable, and employee-centric.

The Human Resources Coordinator will work closely with an HR Business Partner and support a portfolio of software businesses operating across North America.

Here is a little window into our company: Aspire Software, the operational arm of Valsoft Corp, operates and manages Valsoft’s global portfolio of wholly owned software companies, providing mission-critical solutions across multiple verticals. By implementing industry best practices, Aspire delivers a time-sensitive integration process, and the operation of a decentralized model has allowed it to become a hub for creating rapid growth by reinvesting in its portfolio.

Our motto is “Be Humble, Stay Hungry!”

The successful candidate will be based within commutable distance of our office in Saint-Laurent, Montreal, working in an on-site work model!

What your day will look like:

• Serve as a first point of contact for employees, providing timely, thoughtful support on HR policies, processes, and employment-related questions
• Operate within our HR helpdesk system to manage and resolve employee inquiries efficiently and accurately
• Maintain employee data and documentation in BambooHR and related systems, ensuring accuracy and confidentiality
• Support compliance with US federal, state, and local employment laws as well as Canadian federal and provincial employment legislation
• Assist in maintaining compliant HR policies and practices across jurisdictions, flagging risks and proactively recommending improvements
• Conduct regular audits of employee files and HR processes to ensure compliance with legal, internal, and SOC 2 requirements
• Update and maintain HRIS (BambooHR) and other employee-related documents

• Own and continuously improve onboarding processes to ensure a strong, consistent employee experience
• Coordinate offboarding processes, including exit interviews and documentation, ensuring a smooth and compliant transition
• Support compensation-related activities, including offer letters, promotions, salary changes, and bonus documentation
• Partner with the HR Business Partner to support employee engagement, development, and recognition initiatives

• Proactively take on stretch projects to support strategic initiatives and learn new skills in support of business priorities

About You:

• 3+ years related experience, ideally in a multi-entity or fast-growing environment
• A bachelor’s degree in Human Resources Management or a related field
• Hands-on experience with both US and Canadian employment laws and compliance requirements
• Proven experience navigating, completing data entry, and generating reports in an HRIS
• Demonstrated problem-solving skills to analyze issues, propose solutions, and address challenges
• Skilled at providing clear, effective, and timely communication
• Exceptional planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, meet deadlines, and adapt to a changing business environment
• You are highly curious, welcome questions, and delight in providing information and solutions for others
• You have a growth mindset and are adaptable to change
• Self-starter, able to work both independently and as an active member of both business and HR teams
• Fluency in both written and verbal English and French is essential
• Legally authorized to work in Canada is essential

For information about Aspire Software, please visit our website at www.aspiresoftware.com

We thank all applicants for their interest; however, only those candidates selected for an interview will be contacted.