IMS Coordinator

Job Description

<p>Amico is a leading, Canadian-owned and operated construction company specializing in large-scale infrastructure projects. With a strong track record in general contracting, civil engineering and road building, we deliver complex infrastructure solutions that shape the communities of Ontario. Our expertise spans major infrastructure projects, including highways, bridges, and critical public works that require meticulous planning, innovative engineering, and precise execution.</p><p><br></p><p>At Amico, we believe in fostering collaboration and empowering our team to tackle ambitious challenges head-on. By leveraging cutting-edge technology and proven project management practices, we consistently deliver high-quality infrastructure projects, regardless of their scale or complexity.</p><p><br></p><p>If you're ready to be part of a team that plays a pivotal role in Ontario's most impactful infrastructure developments, while gaining hands-on experience with industry-leading projects, we invite you to join us.</p><p><br></p><p><strong><u>Position Overview</u></strong></p><p><br></p><p>The IMS Coordinator will support the implementation, maintenance, and continuous improvement of the Integrated Management System (IMS). This role ensures compliance with corporate requirements, contractual obligations, and ISO standards while facilitating effective coordination between Quality, Safety, Environmental, and Document Control functions. The IMS Coordinator will work closely with organizational teams, subcontractors, and stakeholders to ensure processes are standardized, auditable, and aligned with client and regulatory expectations.</p><p><br></p><p><strong><u>Key Responsibilities</u></strong></p><p><br></p><ul><li>Support the development, implementation, and monitoring of the project’s Integrated Management System (IMS) in alignment with ISO 9001, ISO 14001, and ISO 45001 standards.</li><li>Coordinate IMS activities across Quality, Health & Safety, Environmental, and Document Control departments.</li><li>Maintain the IMS documentation library, ensuring procedures, forms, and records are current, controlled, and properly distributed.</li><li>Assist in planning and executing internal audits, supplier audits, and surveillance audits; track and follow up on corrective and preventive actions.</li><li>Support compliance reporting and prepare audit summaries, trend analyses, and performance metrics for management review.</li><li>Provide training and awareness sessions to project staff and subcontractors on IMS procedures and requirements.</li><li>Collaborate with project teams to identify opportunities for process improvement and standardization.</li><li>Ensure all IMS documentation and records are properly stored in the electronic document management system (EDMS).</li><li>Liaise with external auditors, client representatives, and regulatory bodies during inspections or reviews.</li><li>Support risk assessments, change management processes, and continuous improvement initiatives.</li></ul><p><br></p><p><strong><u>Qualifications & Experience</u></strong></p><p><br></p><ul><li>Diploma or Degree in Engineering, Construction Management, Quality Management, or related discipline.</li><li>Minimum 3–5 years of experience in Quality, IMS coordination, or compliance roles, preferably in heavy civil or transit infrastructure projects.</li><li>Familiarity with ISO 9001, ISO 14001, ISO 45001 standards and integrated management systems.</li><li>ISO 9001, 14001, 45001 Lead Auditor certification</li><li>IHSA/COR Internal Auditor</li><li>Experience with Power BI</li><li>Experience in Analytical and Problem Solving (5 Whys, A3, Fish Bone Diagram)</li><li>Experience supporting audits, corrective action tracking, and compliance reporting.</li><li>Strong organizational skills with the ability to manage documentation, records, and workflows.</li><li>Proficient in MS Office Suite and electronic document management systems.</li><li>Excellent communication and interpersonal skills with the ability to engage multidisciplinary project teams.</li><li>Detail-oriented, proactive, and able to work in a fast-paced project environment.</li></ul><p><br></p><p><strong><u>What Amico Can Offer You</u></strong></p><p><br></p><ul><li>Competitive Salary</li><li>Medical, dental, and vision insurance</li><li>Employer Matching Retirement Program</li><li>Life insurance</li></ul><p><br></p><p><em>At Amico, we are committed to providing an environment of mutual respect where equal opportunities are available to all applicants and teammates. Accommodation is available upon request for applicants throughout the recruitment and selection process.</em></p><p><br></p><p><em>We thank all applicants for their interest. However, only those selected for an interview will be contacted.</em></p><p><br></p><p><em>Strictly no third-party resumes accepted.</em></p>