Legal Assistant – Business Law

Job Description

<b>Executive Legal Assistant – Business Law</b><b><br></b>
<b>Strategic Role Supporting a Sector Leader | Montréal – Hybrid, 3 Days/Week</b><br>
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Strategic position for an experienced legal assistant within the business law sector. You will support a high-level sector leader in a dynamic and well-recognized environment. Competitive salary, flexibility, generous benefits, and advanced Excel proficiency required.<br>
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<b>What is in it for you:</b><b><br></b>
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<br>• Competitive salary of $70.000 to $80.000.<br>
<br>• Permanent full-time position, 35 hours/week.<br>
<br>• Hybrid model: 3 days per week in the Montréal office.<br>
<br>• Flexible hours: 8:30 am to 4:30 pm or 9:00 am to 5:00 pm, Monday to Friday.<br>
<br>• 4 weeks of vacation starting upon hire.<br>
<br>• Comprehensive group insurance plan, including dental, vision, and mental health coverage up to $3,000, fully paid by the employer for the entire family.<br>
<br>• Wellness program: reimbursement of up to $750 for remote work equipment (headset, Apple Watch, etc.).<br>
<br>• Annual reimbursement of $700 for continued training.<br>
<br>• Four in-person training days per year.<br>
<br>• Employer contribution of 2% to a group RRSP after one year of service.<br>
<br>• Stimulating, supportive, and respectful environment with structured mentorship.<br>
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<b>Responsibilities:</b><b><br></b>
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<br>• Format, proofread, and finalize legal and administrative documents.<br>
<br>• Manage calendar, calls, emails, travel arrangements, and meetings.<br>
<br>• Prepare PowerPoint presentations and materials for conferences.<br>
<br>• Open new files, file and archive documents.<br>
<br>• Handle monthly billing, accounts receivable, and time entries.<br>
<br>• Prepare expense accounts, cheque requests, and trust transfers.<br>
<br>• Coordinate logistics for sector meetings (rooms, meals, AV, invitations).<br>
<br>• Assist in organizing internal and external committee meetings.<br>
<br>• Collaborate with students, interns, and assistants from other departments as needed.<br>
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<b>What you will need to succeed:<br></b>
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<br>• Diploma in Legal Secretarial Studies or equivalent.<br>
<br>• 7+ years of relevant experience, ideally in a private law firm.<br>
<br>• Bilingual in French and English to support clients in both languages.<br>
<br>• Excellent written and verbal communication skills.<br>
<br>• Proficiency in office software, particularly Word, Outlook, and PowerPoint.<br>
<br>• Intermediate to advanced level in Excel.<br>
<br>• Strong knowledge of legal procedures and practices.<br>
<br>• Initiative and ability to work independently.<br>
<br>• Strong organizational skills and attention to detail.<br>
<br>• Ability to manage multiple priorities calmly and efficiently.<br>
<br>• Team spirit and professionalism.<br>
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<b>Why Recruit Action?</b><b><br></b>
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Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.<br>
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# OSL30725<br>