Office Assistant

Job Description

<p><strong>Office Assistant</strong></p><p><strong>Hamilton</strong></p><p><strong>$45-48K</strong></p><p><br></p><p><strong>About the Role</strong></p><p>Our client a reputable Insurance company is looking for a detail-oriented and service-driven <strong>Office Assistant</strong> to support the smooth day-to-day operations of our office. This role ensures an efficient, welcoming, and well-organized environment through a blend of mailroom, reception, and administrative support activities.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Handle incoming and outgoing mail in line with established procedures</li><li>Manage overflow switchboard calls and direct them appropriately</li><li>Digitally scan and distribute documents to the right teams</li><li>Coordinate courier pickups and deliveries, ensuring accuracy and timeliness</li><li>Maintain postage and registered mail records</li><li>Welcome and assist visitors and delivery personnel</li><li>Provide administrative and project-based support across departments</li><li>Support offsite storage and records administration</li><li>Inspect and restock printers, meeting rooms, and kitchen supplies</li><li>Submit and track maintenance or service requests as needed</li><li>Maintain and update internal operations manuals</li><li>Oversee kitchen supplies and dishwasher rotation schedule</li><li>Perform additional office support duties as required</li></ul><p><br></p><p><strong>What You'll Bring</strong></p><ul><li>High school diploma (post-secondary education an asset)</li><li>3+ years of work experience in reception, office coordination, or administrative support</li><li>Strong verbal and written communication skills</li><li>Excellent customer service and interpersonal skills</li><li>Proficiency in Microsoft Word and Excel</li><li>Professional appearance and demeanor</li><li>Strong time management and multitasking abilities</li><li>Keen attention to detail and accuracy</li></ul><p></p>