Procurement Systems Specialist

Job Description

Procurement Systems Specialist



Dynamic 12-month contract in the insurance sector supporting digital procurement initiatives, supplier onboarding, and eCatalog development. Based in Toronto with a hybrid schedule and flexibility depending on experience. Suited for professionals with Ivalua experience and a background in procurement transformation.



What is in it for you:




• Salaried: $32-36 per hour.


• Incorporated Business Rate: $39-43 per hour.


• 1-year contract with potential for eventual conversion to a permanent position.


• Strong potential for extension up to 2 years.


• Full-time position: 37.50 hours per week.


• Weekday schedule from 9 am to 5 pm.


• Hybrid work: 3 office days, from Tuesday to Thursday.



Responsibilities:




• Liaise with business units, category managers, finance teams, and suppliers to gather data for transitioning spend into digital procurement platforms.


• Identify users requiring access to procurement tools and coordinate with IT and support teams to manage dependencies.


• Perform enablement and transaction setup activities, including catalog creation and system configuration.


• Ensure supplier records are accurate and complete to support requisition, purchasing, and invoicing processes.


• Validate contract data for accuracy and ensure alignment with business requirements.


• Configure buying and invoicing channels to meet procurement strategy and compliance standards.


• Lead change management efforts internally and externally to support adoption of digital procurement solutions.


• Develop and maintain catalog systems, tools, and processes to standardize procurement practices.


• Collaborate with stakeholders and vendors to identify and deploy catalog opportunities.


• Create, update, and integrate eCatalogs into procure-to-pay systems such as Ivalua.


• Monitor and report on procurement metrics, including contract terms and compliance.


• Review supplier contracts to assess integration into catalog or non-catalog buying channels.


• Define purchase order structures based on contract setup, including spend limits and line-item requirements.


• Perform additional tasks as required by the manager or project lead.



What you will need to succeed:




• Undergraduate degree.


• 5+ years of relevant experience with procurement technologies, preferably Ivalua.


• Proficiency in Microsoft Office applications.


• Strong communication skills and ability to engage stakeholders across multiple functions.


• Ability to work independently and take initiative with minimal supervision.


• Applicable certifications in procurement platforms such as Ivalua (asset).


• Advanced Microsoft Excel skills, including pivot tables, v-lookups, and macros (asset).


• Industry experience in procurement or retail (asset).


• Curious, adaptable, and eager to learn.


• Collaborative and team-oriented mindset.


• Comfortable in corporate environments and open to new ways of working.



Why Recruit Action?



Recruit Action (agency permit: AP provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.



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