Property Administrator
Job Description
Job Title: Property Administrator
Location: Mississauga, ON
Work Arrangement: Onsite
Contract Duration: 8 Months
30-35 hourly
Responsibilities
• Respond to tenant inquiries and requests via phone, email, and ticketing system
• Maintain calendars and coordinate meetings and special events for multiple teams
• Code invoices and prepare invoice batches for processing
• Assist with projects assigned by the Property Manager, Engineering Manager, and Property Accountant
• Deliver exceptional customer service in a dynamic, fast-paced environment
• Administer contract agreements and input required data for review with the Property Manager
• Manage conference room reservations and maintain office systems (phones, filing, supply orders, general organization)
• Create purchase order requests for facilities-related expenses and projects (Nexus)
• Verify, approve, and file Certificates of Insurance (COIs) for vendors
• Update Line of Business (LOB), vendor, and staff contact lists
• Coordinate in-house and vendor services for facilities operations (janitorial, pest control, lamping, carpentry, maintenance)
• Compose documents such as agreements, correspondence, memos, reports, charts, and tables as requested
• Upload documents (invoices, COIs) to SharePoint
• Screen incoming calls, handle routine matters, and escalate calls requiring management attention
Experience
• Minimum 2 years in an administrative support role within a professional office environment
• High School Diploma or equivalent required; Bachelor's degree preferred
• Advanced proficiency in Microsoft Office Suite, YARDI
Excellent customer service skills
• Strong attention to detail and ability to follow through in a fast-paced environment
"AI may be used to screen, assess or select applicants for this position".
How to Apply
Ready to start your career as a Property Administrator at Hays?
- Click the "Apply Now" button below.
- Review the safety warning in the modal.
- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with Hays in Mississauga.
Is this a remote position?▼
This appears to be an on-site role in Mississauga.
What is the hiring process?▼
After you click "Apply Now", you will be redirected to the employer's official site to submit your resume. You can typically expect to hear back within 1-2 weeks if shortlisted.
How can I improve my application?▼
Tailor your resume to the specific job description. You can use our free Resume Analyzer to see how well you match the requirements.
What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.