Reception & Admin Assistant
Job Description
We are seeking a flexible, enthusiastic, and service-oriented Reception/Administrative Assistant for our downtown Calgary client. This is a dynamic opportunity for an experienced office administrator who thrives in a fast-paced, people-focused environment and enjoys being at the center of daily office operations. If you excel at creating a welcoming, organized, and well-supported workplace, we want to hear from you—apply todayResponsibilities:
- Answer phones and greet clients.
- Oversee daily office administration and front-desk operations.
- Greet and support employees, visitors, vendors, and service providers.
- Coordinate building maintenance requests, facility repairs, and vendor relationships.
- Maintain updated floor plans and support office moves and seating assignments.
- Manage meeting room scheduling, setup, catering, and basic technology coordination.
- Handle hospitality needs, including stocking supplies, maintaining kitchen areas, and ordering/setting up lunches.
- Support office and facilities budget administration, invoices, and expense tracking.
- Oversee security and access management, including cards and visitor passes.
- Maintain office procedures manuals and train backup support staff.
- Provide general office management and administrative support across departments.
Qualifications:
- A Bachelor's degree or diploma in Business Administration or a related field is preferred.
- Intermediate knowledge of MS Word, Excel, and Outlook.
- Excellent verbal and written communication skills.
- Strong organizational skills with the ability to prioritize deadlines and work under pressure.
- Flexibility and a willingness to help wherever needed.
- Time management skills with strong attention to detail.
If you're client-focused, a team player, and looking to be the glue that holds a team of professionals together, we'd love to speak with you Apply now for immediate review.
Please check out our website at to view all our job postings.
About Equation Staffing Solutions:
Equation Staffing Solutions is a successful, award-winning Calgary based staffing and recruitment agency specializing in the placement of candidates on a temporary, contract or permanent basis. The industries we serve include oil and gas, warehousing & transportation, finance & accounting, banking, health care, educational institutions, engineering & technology, manufacturing, construction, agriculture and all levels of government. The job families we place people in comprise of general office & admin support, human resources, customer support, warehousing, trades, machine operators, production, accounting, records management, business management & information management.
How to Apply
Ready to start your career as a Reception & Admin Assistant at Equation Staffing Solutions?
- Click the "Apply Now" button below.
- Review the safety warning in the modal.
- You will be redirected to the employer's official portal to complete your application.
- Ensure your resume and cover letter are tailored to the job description using our AI tools.
Frequently Asked Questions
Who is hiring?▼
This role is with Equation Staffing Solutions in Calgary.
Is this a remote position?▼
This appears to be an on-site role in Calgary.
What is the hiring process?▼
After you click "Apply Now", you will be redirected to the employer's official site to submit your resume. You can typically expect to hear back within 1-2 weeks if shortlisted.
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Tailor your resume to the specific job description. You can use our free Resume Analyzer to see how well you match the requirements.
What skills are needed?▼
Refer to the "Job Description" section above for a detailed list of required and preferred qualifications.