Receptionist

Job Description

Position: Receptionist

Team: Support Team

Reports To: Accounting Manager

Hours: Monday to Friday, 9:00 AM – 5:00 PM

Location: ICE District, Edmonton

Join Our High-Performing, Collaborative Team

Are you someone who loves creating order, checking things off your list, and being the friendly face that makes everyone feel welcome? Do you thrive in a fast-paced, detail-driven environment and take pride in delivering excellent service? If so, we'd love to meet you.

We're a boutique law firm with a passion for excellence and a commitment to teamwork. Our firm is built on collaboration, creativity, and a desire to challenge each other to grow—both professionally and personally.

As our Receptionist, you'll play a critical role in creating a warm and professional first impression for our clients and supporting our office operations. This is an exciting opportunity to join a team that values what you bring and supports your growth every step of the way.

What We Offer

• 100% employer-paid health & dental benefits
• RRSP matching
• Annual fitness and wellness credits
• Modern office space in the ICE District
• Industry-leading technology
• A supportive, tight-knit team culture
• Frequent team events and social activities

Key Responsibilities

Front Desk & Client Experience

• Warmly welcome and assist clients and visitors, offering beverages and ensuring they are comfortably seated in the appropriate boardroom
• Answer and direct incoming calls in a friendly and professional manner
• Set up and manage video conferencing and boardroom bookings for meetings
• Ensure the front office, boardrooms, café, and servery are tidy and well-stocked daily
• Book and manage client parking as needed
• Coordinate incoming/outgoing mail and packages, including FedEx, Purolator, and local couriers
• Order catering and supplies for meetings and office events
• Support building maintenance by coordinating service visits and resolving issues
• Set up and take down seasonal office décor

Administrative & Accounting Support

• Maintain and update the Minute Book database and client contact records
• Assist with lawyer registrations, membership renewals, and event sign-ups
• Post disbursements and assist with various accounting projects/processes
• Manage office communications and shared mailboxes
• Provide event planning support for team functions such as lunch & learns, summer events, and holiday celebrations
• Assist with holiday mailings and other special projects
• Additional duties as assigned by the Accounting Manager

What You Bring

• Highly organized with a strong ability to prioritize and manage multiple tasks
• Excellent verbal and written communication skills
• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• A self-starter who takes initiative and works well independently and with a team
• Warm, professional, and polished presence—especially when interacting with clients
• Ability to remain calm and solutions-focused under pressure
• Flexibility and adaptability in a fast-moving and evolving environment
• A keen eye for detail and a passion for continuous improvement

If you're ready to be the backbone of a dynamic team and the friendly face of our firm, apply today.

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

• Company events
• Dental care
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Application question(s):

• A client walks in while you're on a call with another client. How do you handle the situation professionally?

Education:

• Secondary School (required)

Experience:

• Reception: 1 year (preferred)

Location:

• Edmonton, AB (preferred)

Work Location: In person