Secretary 2

Job Description

Requisition ID:

Position Number:

Posting End Date: January 9, 2026

City: Winnipeg  

Employer: Shared Health 

Site: Health Sciences Centre - Health Sciences Centre  

Department / Unit: Physiotherapy - Rehabilitation   

Job Stream: Non-Clinical   

Union: CUPE   

Anticipated Start Date: 01/19/2026   

FTE:

Anticipated Shift: Days;Evenings;Weekends   

Work Arrangement: In Person

Daily Hours Worked: 7.50  

Annual Base Hours:

Salary: $23.063, $23.738, $24.437, $25.155, $

Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.

Position Overview

Reporting to the Manager of Rehab Physiotherapy, the incumbent is responsible for the effective, efficient provision of reception and secretarial support for the Rehab Physiotherapy Program.

Duties include:

• Entering referrals and maintaining Excel databases.
• Receiving incoming phone calls.
• Taking and relaying messages.
• Booking appointments.
• Typing correspondence.
• May be required to learn and use department specific systems.

Experience

•  One year directly related experience required, preferably in a health care setting including managing multiple telephone lines.
• Previous experience with workload measurement systems, centralized waiting lists, web-based scheduling systems such as EPR and Accuro an asset.

Education (Degree/Diploma/Certificate)

• Complete high school education, Manitoba standards, required.
• Successful completion of a recognized secretarial training program required.
• A combination of education and experience may be considered.

Certification/Licensure/Registration

Not Applicable

Qualifications and Skills

• Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
• Typing 50 wpm required. Knowledge of personal computers and proficiency in Microsoft Office (Excel, Word, Outlook) required.
• Medical terminology preferred.
• May be required to view, enter data, maintain data bases, excel worksheets or other computer software of the department.
• Excellent oral and written communication and interpersonal skills.
• The incumbent must be able to demonstrate good judgement, initiative and diplomacy and have the ability to coordinate workflow and develop efficiencies.
• Demonstrates initiative to set goals and objectives on an annual basis.

Physical Requirements

• Frequent use of a computer.
• Ability to cope with frequent interruptions and function in a stressful environment.
• Frequent contact with patients, staff and public.
• Recognized ability to adapt to change.

We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.

Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.

This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.

Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.

Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.

We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.

Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.