Unit Secretary – Mental Health, U (J0524-0994)

  • Full Time
  • Toronto

North York General Hospital

IMAGINE a hospital where everyone is committed to excellence. We did.

We are. From boardroom to bedside, we go above and beyond to offer the best and safest patient care.

At North York General Hospital (NYGH), we put our patients first in everything we do. We are achieving a new standard of excellence in integrated patient-centered care and as one of Canada’s leading community academic hospitals, we are building on our academic foundation through enhanced education, research and innovation.

North York General Hospital is part of North York Toronto Health Partners, a collaborative partnership with patients, primary care, and community partners, a first- generation Ontario Health Team, driving the development of a locally integrated health system to serve the community. As part of our dynamic team, you too can stand out and be amazing!.

At North York General, our team is making a world of difference.

As a result of the COVID-19 pandemic and the need to strengthen and promote health protection to patients, staff and members of the public attending in the hospital, prior to the first day of employment with the Hospital, all successful candidates are required to provide proof of COVID-19 vaccination (full vaccination is required) from the Ontario Ministry of Health website or other authorized source. An individual is fully vaccinated if they have provided proof of vaccination in the form of a receipt from COVaxON (the Ministry’s provincial system for COVID-19 vaccination information) and 14 days have elapsed from the final dose.

In the event that you are unable to be vaccinated as a result of a ground protected under the Human Rights Code, you may submit a written explanation of the ground and any supporting documentation to determine if you are exempt from this requirement.

Position Summary

Unit Secretary, Mental Health
Your goal in this position is to perform administrative and scheduling support for the Mental Health Program in a confidential, sensitive and professional manner. You have effective written and spoken communication skills, use your critical thinking and problem solving skills, and embrace the challenge of prioritizing work demands in a fast paced and stressful environment.

This position supports the Hospital’s academic mandate by advancing care through teaching and learning and/or transforming care through research and innovation. This position contributes to the shared responsibility of ensuring health and safety policies are followed to provide for a healthy environment for staff, physicians, volunteers, learners, patients and families.

On a practical level, you will

  • Support the managers in ensuring the staffing compliment and assignment is accurate for all units in the program.
  • Maintain attendance/time reporting information and arrange appropriate relief.
  • Assist the managers with the master schedule.
  • Enter, revise and manage the update of Kronos payroll data for all department staffing.
  • Prepare basic reports and data submission for the program.
  • Compile and disseminate material/documents related to department.
  • Manages confidential information in a sensitive and professional manner.
  • Prepare statistics, reports and discharge instructions, photocopying, prioritizing and processing of information as required.
  • Support and adhere to Hospital policies and procedures.

  • Qualifications

  • Grade XII diploma
  • A medical office assistant certificate or minimum one year comparable office experience with medical orientation.
  • At least three years administrative experience with computer experience.
  • Experience dealing with the public in a fast paced environment.
  • Effective written and verbal communication.
  • Accurate minimum typing speed of 45 w.p.m.
  • Proficiency in required computer programs.
  • Excellent organizational and problem solving skills.
  • Ability to function in a busy environment and prioritize under stress.
  • Ability to perform medical transcription.
  • Maturity in dealing with all contacts.
  • Bilingualism in French/English is an asset

  • What We Offer

    Working at NYGH means working with a dynamic team of fellow healthcare providers, staff, and volunteers in one of Canada’s leading hospitals. This is a Part Time Unscheduled position with 8 hours shifts, Days shifts in the Mental Health Department We offer a highly competitive total compensation package which includes pay in lieu of benefits, vacation pay and the opportunity to join the Hospital Pension Plan.

    FOR EXTERNAL APPLICANTS ONLY: As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital’s Occupational Health and Safety department.